Colour-coded shifts

ENHANCEMENT

The calendar and weekly view screens now show shifts with colour coding. This is designed to give your staff a more colour-guided view of the schedule.

SETTING UP
From the menu, go to Shift Names, and edit a shift.
You'll notice that you can select a colour for each shift. Once that is done it will be reflected in the various calendar displays.

Invite

ENHANCEMENT

The email that accompanies the invite notification now includes hyperlinks for the recipient to instantly accept or reject the shift. This brings it into link with the swap feature.

If you administer your shift invitations, please send yourself an invite to a shift so you can see what the new process looks like.

Notice Board: Adding Pictures

ENHANCEMENT

Users can now upload an image to any post. Simply select the image from your computer and upload in the normal manner.

Staff Record: More fields including home phone

ENHANCEMENT

Due to popular request, more fields have been added to the staff record. These are:
- Home phone
- 4th user-defined field
- 5th user-defined field

All relevant areas have been updated.


WHAT TO DO
Where an existing rota has been using a user-defined field for home phone number, then we have transferred that data to the home phone field.

If you want to use the additional fields, go to Set Display where you can label them as required.

Notice Board

ENHANCEMENT


A few new features have been added to the internal Notice Boards.

1) You can now specify which level 1 staff are your 'moderators'
2) These users will have the ability to lock and pin topics.

For more information read the wiki help file at:

http://www.therota.info/wiki/Notice_Board

Online Documents

NEW FEATURE





This feature enables the administrator to hold useful documents and forms on the rota. Staff at remote locations always have access to current version of these documents.

Examples of usage are application forms, expenses, requisitions, contracts etc.

WHAT TO DO

Choose Online Documents from the left hand menu (it's in the reports section).

Your staff can view the documents as part of the Contacts area.

For a full write up, visit our wiki manual
http://www.therota.info/wiki/Online_Documents

Programmer's to-do list

This is the programmer's current to-do list, in order of time priority.

1. Form repository - store regular forms online for staff to access and download.
   
2. Payroll Reports (NNN)
   
3. Skill Sets - Enhance this function (OAK)
   
4. Notify invites by SMS (MOR)